Department core functions / responsibilities:
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General Supervision of Human Resource matters. |
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Administrative matters in the absence of the C.E.O |
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Represents the C.E.O at meetings. |
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Responds to correspondence on behalf of the C.E.O. |
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Represents the C.E.O at meetings of the council. |
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Responds to complaints from the office of the ombudsman. |
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Attends to complaints/ queries from the public. |
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Attends to matters pertaining to the council. |
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Prepare Chamber for Meetings; |
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Attend and takes notes at Council Meetings; |
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Prepare Reports and Recommendations from various Committees for the Statutory Meeting; |
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Prepare Minutes for the listed Council Meetings: |
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Public Health Committee;
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Education & Social & Welfare Social & Welfare Committee;
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Personnel Committee;
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Sports & Culture Committee;
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Physical Infrastructure Committee;
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Building Committee – sub Committee for Public Health;
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Finance, Planning and Allocation of Resources of Committee;
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Statutory;
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Regional Coordinating.
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Prepare and Collate Documents for Agenda;
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Submit typed minutes, Council approvals and correspondence to Corporate Secretary for vetting, approval and authorization, as necessary;
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Distribute Agenda to Heads of Section and Members of Council and other Agencies;
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Acknowledge all correspondence received;
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Photocopy correspondence and refer matters to technical officers for investigation and action;
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Prepare statements to Accounts Department for processing;
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Prepare and follow up action of Council’s resolution for payment by the Accounts Department;
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